Employee Reporting Responsibilities

Responsible Employees at UCF have a duty to report

At UCF there are two types of employees… Confidential Employees and Responsible Employees.

A Confidential Employee is any UCF employee or DSO who is entitled under state law to have privileged communications. Confidential employees will not disclose information about prohibited conduct to the university without the permission of the student or employee.


Confidential employees and resources at the University of Central Florida include the following:

  • Health Services employees
  • Counseling and Mental Health Services employees
  • Employee Assistance Program employees 
  • Ombuds Office employees
  • Victim Services employees
  • Student Legal Services employees
  • Volunteer chaplains

A Responsible Employee is any employee and DSO who is not a confidential employee.


Responsible employees include (but are not necessarily limited to):

  • Faculty (full-time and part-time)
  • Staff (full-time and part-time)
  • Resident Assistants
  • Graduate Students with classroom responsibilities
  • All those employees identified as Campus Security Authorities (CSAs).

Duties of Responsible Employees

In no event should the victim be told that your conversation will be confidential.


As a UCF employee, you have an obligation under the Prohibition of Discrimination, Harassment, and Related Interpersonal Violence to advise the Office of Institutional Equity if you witness or receive a report of a sexual assault.


As a faculty or staff member who sees your students regularly, you are in a unique position to detect behavioral changes, increased stress levels or academic deterioration that can signal a serious problem. Students value faculty and staff opinions. You are not expected to take on the role of counselor or investigator, but don’t underestimate your ability to share helpful information with your students about the resources available at UCF, especially if a student approaches you for help.


The What To Do When A Student Reports document outlines the process and provides resources for assisting students and fulfilling the University’s reporting requirements for employees. 

Indicators of a student in distress

These indicators can help identify a distressed student, including victims of sexual assault, relationship violence or stalking:


Academic Indicators

  • Deterioration in quality of work and classroom performance.
  • Drop in grades.
  • Repeated requests for extensions.
  • Missed assignments.
  • Repeated absences.
  • Disorganized or erratic performances.
  • Creative work or writing with themes of extreme hopelessness, isolation, rage, fear or despair.

Communication Indicators

  • Direct statements about distress because of problems with family, friends, boyfriend/girlfriend.
  • Unprovoked anger or hostility.
  • Exaggerated or uncharacteristic personality traits – suddenly withdrawn or more animated than usual.
  • Excessive dependency.
  • Tearfulness.
  • Expressing hopelessness, fear, worthlessness.
  • Classmates expressing concern about student.

Physical Indicators

  • Deterioration in physical appearance.
  • Lack of personal hygiene.
  • Excessive fatigue.
  • Visible weight changes.

Safety Risk Indicators

  • Any written or verbal statement with a suicidal tone or sense of finality.
  • Writing that focuses on despair, suicide, violent behavior or death.
  • Statements about “going away for a long time.”
  • Giving away valuable possessions.
  • Self-injury or self-destructive behavior, including abusing drugs or alcohol.